Office Specialist

YUBA COUNTY PERSONNEL   Marysville, CA   Full-time     Other
Posted on January 24, 2025
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The County is currently accepting full time and extra help employment applications for the position of Office Specialist within the Human Resources Department. Under general supervision, incumbents perform a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough know ledge of the assigned department, division, or program, its procedures and operational details; provides administrative support to various department staff; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, telephone and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; provides information to the public and County staff; and performs related duties as assigned.  

NoteOffice Specialist is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments including law enforcement departments such as Sheriff and Probation if they arise during the life of the Employment List.

EXAMPLES OF DUTIES:

  • Perform specialized office support work which may require the knowledge of detailed or specialized activities related to the department to which assigned.
  • Compiles and assemble information from a variety of sources for the completion of forms or the preparation of reports; make arithmetic or statistical calculations.
  • Enter, edit and retrieve data and prepare periodic or special reports from an online or personal computer system following established formats and menus; may create report formats using programmed software to meet individual needs.
  • Provide information to the public or to County staff that requires some interpretation of policies, rules and/or procedures.
  • Maintain records and processes various forms, applications, permits, or other department or division specific documents; type correspondence, reports, forms, and specialized documents related to the functions of the department, division, or program, which assigned from drafts, notes or brief instructions, using a word processor; may compose standard correspondence from brief instructions.
  • Proofread and check typed and other materials for accuracy, completeness, and compliance with departmental policies; and correct English language, including grammar, punctuation, and spelling.

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Qualifications

Minimum: Equivalent to graduation from high school and one (1) year of responsible office support or secretarial experience which has involved the use of computer applications and maintenance of complex filing and operational records.

Preferred: In addition to the minimum, one year (30 semester units) of college course work with an emphasis in business practices or a related field, additional experience as previously defined and/or experience in the public sector. Certain positions may prefer increased typing accuracy and speed.

Special Requirements: Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire. Minimum Net of 40 wpm. Typing Certificate must indicate results from a five (5) minute test with at least the minimum net wpm required. Specified positions may require off-hours, weekend, and holiday shift work. Will be required to perform disaster service activities pursuant to Government Code 3100 -3109. The ability to obtain a valid California Class C driver's license within ten (10) days of employment; may be required to maintain license throughout employment at the discretion of the Appointing Authority.

 


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