Administrative Assistant II for Diabetes Patient Care Clinics

University of the Pacific, Thomas J. Long School of Pharmacy   Stockton, CA   Full-time     Administration / Clerical
Posted on September 2, 2021
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The Diabetes Patient Care Clinics, funded by Abbott and hosted by the Thomas J. Long School of Pharmacy (PHS), will offer direct patient care services to the Stockton community. Preventative services and disease state management will be targeted to those who are suspected to, or have, pre-diabetes or diabetes. Services will include screening/testing, health care services, medication management and cost minimization and be provided throughout the year.

The mission of the Thomas J. Long School of Pharmacy (the School) is to prepare students for lifelong success in health careers by providing an excellent, student-centered learning environment. We aspire to develop leadership skills in our students and a strong commitment to their professions, to interprofessional collaboration, and to society. These efforts are assisted by linkages across the University of the Pacific (the University) professional and liberal arts programs. We support outstanding professional and graduate teaching, research and other scholarly activity, and services as a means of achieving our mission.


Responsible for supporting the programmatic needs, clinic initiatives, providing student support, administrative tasks, liaison between external community partners and clinic leadership and assisting in training/teaching opportunities of the Diabetes Patient Care Clinics at the Thomas J. Long School of Pharmacy (PHS).

  • Strong ability and willingness to establish and maintain successful working relationships with students, staff, faculty, administrators, and external partners.
  • Ability to follow HIPAA and FERPA guidelines
  • Attention to detail, integrity and ability to work with limited supervision is required


Minimum Qualifications

  • Data entry related to grant reports, research initiatives and quality improvement projects
  • Assistance with creation of flyers, advertising/marketing materials, educational handouts and other necessary materials
  • Assist with grant reports and budget tracking
  • Ordering and inventory of clinical and office supplies in support of the grant
  • Attendance and active participation at internal and external meetings surrounding the grant
  • Clinic appointment booking
  • Point person to coordinate pharmacy student participation
  • Liaison between the faculty and community partners and/or funding partners
  • Strong verbal and written communication skills to help facilitate communication with internal and external partners.
  • Train and receive university Procard for purchasing materials/supplies in support of the grant
  • To create tracking tools and help manage data
  • Assist program faculty with different aspects of the grant
  • Ability to work both independently and in a group environment
  • Proficiency in the use of computer office software including word-processing, spreadsheet applications and mail merge functions.
  • Organizational skills
  • Ability to manage complex processes and procedures
  • Ability to exercise initiative, prioritize effectively, follow through and meet deadlines while providing excellent service.

Preferred Qualifications:

  • Web content management
  • PowerPoint
  • Experience with Banner finance
  • Bachelor’s degree
  • Understanding or familiarity with prediabetes/diabetes
  • Fluency in another language


Applications are currently being accepted.