University Enterprises, Inc.

6000 J Street
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Project Coordinator

University Enterprises, Inc.
Posted on October 8, 2017

Project Coordinator

$19.34- $27.07/hr + Excellent Benefits.

University Enterprises Inc at Sac State is seeking a Project Coordinator for the Geology Department.


View job details & apply online at  by 10/20/17

Position Information


Job Title Project Coordinator
Worksite City Sacramento, California
Advertised Salary Range $19.34 - $27.07 per hour
Temporary No
Length of Appointment N/A
Hours per week Regular (full-time) Employee – 40 hours per week (Benefited)
FLSA Non-Exempt
Broad Scope and Function

The position performs general functions and support for the Water Resources Group in the Department of Geology including (but not limited to): coordination of meetings and training, management of the project budget, delivery of databases and reports to the project sponsor, quality control on project deliverables, maintenance of instrumentation for research, and preparation and filing of hiring and separation paperwork for student researchers.

Reporting Relationship

This position reports directly to and receives general direction from the Principal Investigator. The position provides work direction to student assistants.

Conditions of Employment

This position is a full-time, non-exempt (eligible for overtime pay), benefited position, with a defined contribution retirement plan through TIAA. (The position is not covered under the California Public Employees’ Retirement System). Continued employment in this position is dependent upon funding and the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee, can, at any time, terminate the employment relationship at will, with or without cause. Program continuation is contingent upon funding.

Work Schedule  
Minimum Qualifications

1. Bachelors degree in Geology or related field, or equivalent combination of education and/or work experience.

2. Demonstrated experience in scientific project workflow from conception to completion.

3. Demonstrated experience coordinating scientific projects.

4. Demonstrated knowledge of the California Division of Oil, Gas, and Geothermal Resources (DOGGR) oil and gas well descriptions and geophysical logs.

5. Demonstrated experience in preparation of manuscripts and abstracts.

6. Knowledge of instrumentation use and safety procedures of analytical instruments such as cathodoluminescence or petrographic microscopes.

7. Demonstrated experience with project accounting, purchasing, and reimbursements.

8. Demonstrated experience with cloud-based databases.

9. Demonstrated ability to prioritize many different tasks, determine the relative importance of each task, complete projects accordingly, and work with deadlines and time pressure.

10. Excellent command of the English language including grammar, spelling, and punctuation and ability to clearly communicate in writing.

11. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

1. Masters degree in Geology or related field.

2. Record of production of scientific work as evidenced by abstracts or publications.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; lift or move boxes weighing up to 50 pounds; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.

Working Conditions

Work is performed in an office environment; continuous contact with staff, students, campus community, the public, and other agencies.

Project Description

The faculty and staff of the CSUS Geology Department are committed to providing the best geological education available anywhere. We meet the commitment through high-quality teaching, close student –faculty interaction, undergraduate and graduate research, and an emphasis on field geology. We offer B.A. and B.S. degrees in Geology and a B.A. degree in Earth Science. We also offer a Master of Science degree in Geology with student opportunities in applied hydrogeology, aqueous geochemistry, engineering geology, geophysics, groundwater modeling, igneous petrology, mineralogy, sedimentology and stratigraphy, structure and tectonics, surficial processes , and volcanology.

Job Duties


Job Duty

1. Coordinates activities for the Geology Well Log project to ensure compliance with grant requirements and to ensure efficient operation as to resources, timelines, and deliverables. Gathers information and prepares status reports and submits to project sponsor. Prepares periodic reports for management regarding the status of project deliverables and budget allocations. Assures prompt and accurate delivery of databases and reports to project sponsor by coordinating project resources.

Job Duty

2. Coordinates and arranges content with faculty and students for bi-weekly project research meetings and weekly graduate student meetings.

Job Duty

3. Works with project partners (USGS, California State Water Resources Control Board, CSU Bakersfield) to develop new work plans and training strategies as project goals evolve.

Job Duty

4. Works with the Principal Investigator to compile annual and quarterly progress reports. Writes or edits portions of reports. Maintains pertinent documentation required for adherence to grant requirements.

Job Duty

5. Performs final quality control on project deliverables.

Job Duty

6. Maintains project instrumentation and trains users on the care and use of the instrumentation, such as cathodoluminescence and petrographic microscopes.

Job Duty

7. Monitors project budget and expenses including managing workforce levels to fit budget constraints. Provides Principal Investigator with budget status reports. Analyzes and evaluates staffing needs.

Job Duty

8. Analyzes fiscal reports and works with operational and research staff to ensure that goals are accomplished within budget.

Job Duty

9. Processes requests for purchase orders and check payments related to the Geology Well Log project; researches items for proper vendors and prices; follows-up on outstanding purchase orders, invoices, and provides backup to the Principal Investigator.

Job Duty

10. Assists faculty with preparation of grant proposals and manuscripts for publication including gathering and summarizing relevant data, writing brief summaries or overviews of project goals, and proof-reading or editing the work of other project members.

Job Duty

11. Assists student researchers with preparing abstracts for scientific conferences.

Job Duty

12. Works with the Principal Investigator to compile year-end financial summaries, quarterly financial reports, and budget estimates for grant proposals.

Job Duty

13. Serves as the primary liaison with project partners, Sacramento State, and University Enterprises, Inc. (UEI) staff as needed on matters related to project development and implementation.

Job Duty

14. Serves as primary liaison with UEI’s Human Resources department including but not limited to development of new positions, recruitment for full and part-time positions, hiring paperwork, separation forms, and employee paperwork.

Job Duty

15. Works with UEI’s Sponsored Programs Administration staff on a variety of fiscal administration and monitoring activities, including ensuring appropriate faculty reimbursement, and reallocating budgets when necessary.

Job Duty

16. Processes travel requests and advances related to the Geology Well Log project. Makes travel arrangements for meetings, conferences, and other travel; gathers supporting documentation for travel claims; completes travel claims, obtains appropriate signatures, and forwards documents to appropriate departments for processing.

Job Duty

17. Manages user permissions for Microsoft Access/SharePoint.

Job Duty

18. Assists in the selection and training of Student Assistants. Monitors the work performance and efficiency of Student Assistants and assigns work tasks as needed.

Job Duty

19. Reminds staff to submit their time report via the on-line timekeeping system and maintains attendance records. Works with the UEI Payroll department to resolve discrepancies.

Job Duty

20. Performs clerical functions such as word processing of statistical and other reports for the Principal Investigator. Performs typing, taking and transcribing minutes, and computer data entry; and related tasks to facilitate the operation of the program.

Job Duty

21. Performs other duties as assigned by Principal Investigator to ensure the success of the program and its participants.

Posting Detail Information


Posting Number B016F17
Number of Vacancies  
Position End Date (if temporary)  
Open Date 10/06/2017
Close Date 10/20/2017
Open Until Filled No
Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment and salary history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter.