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Payroll Technician III

University Enterprises, Inc.
SACRAMENTO, CA Full-time
Posted on May 13, 2019
Job Title Payroll Technician III
Worksite City Sacramento, California
Advertised Salary Range $3,385 - $4,739
Temporary No
Length of Appointment N/A
Hours per week Regular (full-time) Employee – 40 hours per week (Benefited)
FLSA Non-Exempt
Broad Scope and Function

The position is responsible for the collection, preparation, data entry, verification, and organization of all payroll and benefits data as well as a variety of assignments in the University Enterprises, Inc. (UEI) payroll unit necessary to ensure accurate and timely processing of payroll. This position oversees the processing of final wage payments for all hourly separations and explains UEI policies and procedures as they relate to payroll as well as Federal and State Labor Laws. This position develops reports from the Payroll/Human Resources Information System (HRIS) and the timekeeping system. The position also serves as a backup for the Payroll Technicians and Assistant Payroll Manager.

Reporting Relationship

The position reports directly to and receives general direction from the Assistant Payroll Manager.

Conditions of Employment

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Work Schedule  
Minimum Qualifications

1. Associate’s degree in Business Administration, Finance, Accounting or a related field or equivalent combination of education and/or work experience.

2. Demonstrated experience in the methods, practices, and principles of payroll preparation and fiscal reporting.

3. Demonstrated knowledge of the state and federal laws, ordinances, and regulations applicable to payroll, including those affecting the maintenance of payroll records and determination of proper payments.

4. Demonstrated experience answering a variety of payroll questions and concerns from employees, supervisors, and managers.

5. Demonstrated experience in the use of computer systems and software applications including HR or Payroll databases, word processing, and spreadsheets related to payroll functions.

6. Demonstrated experience in data entry and using a 10-key numeric keypad.

7. Demonstrated ability to perform a variety of payroll preparation, record keeping, and transaction assignments such as the ability to maintain proper records, controls, and fiscal information.

8. Demonstrated ability to calculate figures and amounts such as percentages, wage calculations, and tax calculations. Demonstrated ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Demonstrated ability to perform complex transactions and calculations involving resourceful judgment.

9. Demonstrated ability to research, analyze, and evaluate problems and develop effective solutions.

10. Demonstrated ability to establish and maintain job priorities when there are changes in the workload, frequent interruptions, and competing deadlines.

11. Demonstrated ability to function effectively in a detail-oriented capacity and as part of a team.

12. Demonstrated experience effectively communicating and working with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment.

13. Demonstrated experience working with and maintaining sensitive, confidential information.

14. Excellent command of the English language including grammar, spelling, and punctuation.

15. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

1. Experience with Kronos Workforce Ready or Superion ONESolution software (formerly SunGard/Bi-Tech) software or similar HRIS/Payroll program.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, fax machine, and folder/inserter machine.

Working Conditions

Work is performed in an office environment; continuous contact with staff and the campus community.

Project Description  
Job Duties

 

Job Duty

01. Verifies and audits automated time and attendance records to ensure they are completed accurately and correct pay rates and codes are used; reviews hours worked under Federal and State labor laws, making corrections when necessary.

Job Duties

 

Job Duty

02. Oversees processing of final wages for all non-benefited hourly separations; coordinates approval of final time reports with supervisors, confirms data on time report matches information provided on separation form, and reconciles time-card batches; ensures the accuracy of all payments and handles distribution and mailing of final checks.

Job Duties

 

Job Duty

03. Assists with verifying all Employee Action Authorizations (EAA) and new hire records entered in the payroll system by the Payroll Technicians.

Job Duties

 

Job Duty

04. Responsible for verifying and entering employee payroll deductions and contribution changes in the payroll system for insurance benefits and other deductions such as Deferred Compensation, CSUEU-SEIU (Labor Union), CalPERS Retirement, and United Way.

Job Duties

 

Job Duty

05. Serves as a resource for Managers, Supervisors, and Employees including Human Resources staff, Payroll Staff, and Sponsored Programs Administration (SPA) Staff for processing documents and transactions, creating reports, researching problems, answering inquiries regarding payroll transactions, creating user IDs, and changing passwords.

Job Duties

 

Job Duty

06. Assists with preparing information required by auditors and the justice system, such as reports of time worked and wages paid, vacation and sick leave accrual records, and General Ledger postings.

Job Duties

 

Job Duty

07. Scans and indexes documents and maintains scanned files to ensure all records are accounted for. Maintains a log and reports issues to Assistant Payroll Manager.

Job Duties

 

Job Duty

08. Completes wage verifications and processes audit reports from the Employment Development Department.

Job Duties

 

Job Duty

09. Answers phones and greets visitors providing general information on payroll policies and procedures, time-cards, check distribution, and related payroll functions or refers them to other staff as appropriate.

Job Duties

 

Job Duty

10. Assists with following up on time reports needing electronic approval in the timekeeping system.

Job Duties

 

Job Duty

11. Contacts employees to update direct deposit account information when errors occur.

Job Duties

 

Job Duty

12. Serves as backup for Payroll Technicians and Assistant Payroll Manager as needed.

Job Duties

 

Job Duty

13. Performs other job-related duties as assigned.

Posting Detail Information

 

Posting Number B067F18
Number of Vacancies 1
Position End Date (if temporary)  
Open Date 05/10/2019
Close Date 05/24/2019
Open Until Filled No
Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter. Please complete each section—do not refer to your resume in lieu of listing your job duties or in answering the supplemental application questions.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UEIJobs Website
    • Interest Card Emails
    • Twitter
    • Indeed
    • Career Fair
    • Campus Career Center
    • Craig's List
    • Personal Referral
    • Sacramento Bee
    • Careerbuilder
    • Internal Job Posting
    • The WELL hiring expo
    • Other
  2. If other, please specify.

    (Open Ended Question)

  3. * Do you have an Associate’s degree or higher in Business Administration, Finance, Accounting or a related field or equivalent combination of education and/or work experience.
    • Yes
    • No
  4. * Do you have demonstrated experience in the methods, practices, and principles of payroll preparation and fiscal reporting?
    • Yes
    • No
  5. * Please describe your experience in processing payroll and fiscal reporting and tell us how many employees you processed payroll for.

    (Open Ended Question)

  6. * Do you have demonstrated knowledge of the state and federal laws, ordinances, and regulations applicable to payroll, including those affecting the maintenance of payroll records and determination of proper payments?
    • Yes
    • No
  7. * Please describe the processes you follow to maintain proper payroll records, controls, and fiscal information.

    (Open Ended Question)

  8. * Please provide a work example that shows your ability to research, analyze, and evaluate problems and develop effective solutions.

    (Open Ended Question)

  9. * Do you have experience with Superion ONESolution software (formerly SunGard/Bi-Tech)? (This is preferred but not required for this position.)
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents