Finance - Assistant Director
Salary commensurate with experience.
Excellent benefits including CalPERS retirement.
The Office of Water Programs at Sac State is seeking an Assistant Director.
View complete job description & apply online at www.ueijobs.com
Open until filled with a priority review date of 3/9/18.
Position Information
Job Title | Assistant Director (Office of Water Programs) |
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Worksite City | Sacramento, California |
Advertised Salary Range | Commensurate with experience |
Temporary | No |
Length of Appointment | N/A |
Hours per week | Regular (full-time) Employee – 40 hours per week (Benefited) |
FLSA | Exempt |
Broad Scope and Function |
Under the general direction of the Director, Office of Water Programs (OWP), the Assistant Director manages and ensures smooth daily operations for the Office of Water Programs. This includes supervising Support Personnel, managing a variety of projects, and tracking finances of OWP. The Assistant Director will be responsible for maintaining all personnel transactions and confidential documents for OWP. Particular emphasis of this position is managing a broad range of new initiatives, projects, information, and documentation related to the development and production of OWP training materials. The Assistant Director is a senior member of the leadership team and will represent the Director as needed. |
Reporting Relationship |
The position reports directly to and receives general direction from the Director. Reporting to this position are the: Administrative Support Coordinator II (Training) and all Customer Service Staff. The Assistant Director interacts directly with the Publication Group and the IT Group in a matrix reporting structure. |
Conditions of Employment |
OPEN UNTIL FILLED WITH A PRIORITY REVIEW DEADLINE OF: 3/9/2018 This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause. |
Work Schedule | |
Minimum Qualifications |
1. Bachelor’s Degree in business or related field or equivalent combination of education and/or work experience. 2. Demonstrated experience in an office environment as an administrator or staff leadership position, which includes supervisory experience in planning, budget, and personnel functions. 3. Demonstrated experience supervising staff. 4. Excellent interpersonal skills. Demonstrated skill in working effectively with a diverse population. 5. Demonstrated experience administering office procedures; knowledge of modern office methods, practices, and procedures. 6. Demonstrated experience in working with budget and operational projections, and the incorporation of such projections into organizational planning efforts with the ability to solve problems creatively. 7. Demonstrated skill in prioritizing, planning, organizing, and coordinating many concurrent projects. Demonstrated ability to independently assume broad responsibilities for complex functions. 8. Excellent oral and written communication skills. 9. Excellent command of English usage including grammar, spelling, and punctuation. 10. Demonstrated experience working with personal computer applications including project management, database, spreadsheet and word-processing and other software programs, such as the programs in the Microsoft Office Suite. 11. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards. |
Preferred Qualifications |
1. Master’s degree in business or related field 2. Documented in-depth knowledge of grants and contracts requirements and processes, preferably in an academic or non-profit setting. 3. Demonstrated knowledge of human resources and payroll procedures. 4. Demonstrated knowledge of one or more of the following areas: training material development, training system management (scheduling, production, etc.), and customer relationship/satisfaction management. |
Physical Requirements |
Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines. |
Working Conditions |
Work is performed in an office environment; continuous contact with staff, campus community, the public, and other agencies. |
Project Description |
The Mission of the Office of Water Programs is to provide cost-effective solutions for protecting and enhancing water resources, public health, and the environment through training, scientific research, and public education. OWP is a national leader in developing training programs and publishing manuals for operators of water treatment plants, water distribution systems, wastewater collection systems, and municipal and industrial wastewater treatment and reclamation facilities. OWP also offers programs and materials for pretreatment facility inspectors, environmental compliance inspectors, and utility managers. All training is offered as distance learning, using correspondence, video, or computer-based/online delivery modes with opportunities for continuing education units and contact hours for operators, supervisors, managers, and administrators. |
Job Duties
Job Duty |
1. Policies and Procedures: Works with the Director to establish, revise and implement policies and procedures related to daily processes, staff training and development, staff retention, and hiring plans. Maintains and disseminates current University Enterprises Policies and Procedures to OWP staff. |
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Job Duty |
2. Supervision and Personnel: Ensures the implementation of day-to-day operations. Directly supervises staff and student assistants. Processes staffing needs for OWP, including advertising, scheduling interviews, and processing job action forms to complete hiring process. Prepares performance evaluations for immediate staff and makes recommendations for pay for performance. Develops job descriptions for Director’s approval and follows through with implementation and submission to Human Resources. Investigates and recommends setting of salary ranges in concurrence with the Director. |
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Job Duty |
3. Confidential Information: Maintains all confidential personnel documentation; timesheets, performance evaluations, confidential financial documents, and any other documentation pertinent to OWP operations. |
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Job Duty |
4. Communication: Keeps the Director informed on daily activities and any implementation issues. Maintains open channels of communication to OWP staff by holding regular staff meetings and is responsible for preparing the agenda and the minutes for the meetings. Practices good customer relations and emphasizes and trains staff in conducting good customer relations practices. Coordinates development and production of the annual report. |
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Job Duty |
5. Financial Analysis: Collects and analyzes financial data including revenue and expenditure data for OWPcustomer support group operations; updates projections for manual sales and enrollment data to identify revenue issues relative to operating costs, printing cost, cash flow and fund reserve requirements. Researches and analyzes manual sales and course enrollment data. |
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Job Duty |
6. Planning: Assists the Director in planning activities that ensures the success of OWP in meeting its mission. In this planning function, the Assistant Director identifies staffing needs, recommends new and/or revised positions, identifies office equipment needs, recommends and/or implements new processes to improve customer services, and assists the Director in preparing planning and budgeting documents. |
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Job Duty |
7. Project Management: Maintains confidential documentation, files, progress reports, and other documentation related to all grants and projects to ensure meeting deadlines and invoicing accurately. Monitors and provides the Director with details of the budget and office accounts of all active grants, projects, and contracts. Reviews, recommends, and approves the invoices for consultants, contractors, and vendors as authorized under OWPpolicies and procedures. |
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Job Duty |
8. Other Duties: May perform certain office tasks to ensure no disruption of the daily activities. |
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Posting Detail Information
Posting Number | B033F17 |
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Number of Vacancies | 1 |
Position End Date (if temporary) | |
Open Date | 02/16/2018 |
Close Date | |
Open Until Filled | Yes |
Special Instructions Summary |
If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your detailed employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter.
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