Event Technology and Setup Coordinator (Swing Shift)  #570819465

University Enterprises, Inc.   Sacramento, CA   Full-time     Administration / Clerical
Posted on May 24, 2024
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Event Technology and Setup Coordinator (Swing Shift) 

University Union 

REQUISITION #570819465 

University Enterprises, Inc. (UEI) at Sacramento State is seeking an Event Technology and Setup Coordinator for the University  Union. The University Union is part of the Union WELL Inc., an auxiliary of Sacramento State and a California 501(c)3 not-for-profit  corporation. The University Union facility, totaling approximately 220,000 square feet, currently houses food service operations, retail  operations, multiple meeting and conference spaces, Associated Students, Inc., Student Organizations and Leadership offices, Women’s  Resource Center, PRIDE Center, KSSU Student Radio, Public Information Desk, Games Room, Union Gallery, Terminal Lounge  (music/video digital media), Student Computer Lounge, Meditation Room, computer and printer workstations throughout the building,  a University Police Service Center, and various open lounge spaces. The facilities provide services to over 31,000 students, as well as  faculty and staff on campus. Visit the University Union (https://theuniversityunion.com/) and Union WELL Inc. websites to learn more. 

RATE OF PAY: $4, 096 - $6,144 per month 

BENEFITS: UEI offers an excellent benefits package that includes: 

  • Participation in CalPERS Retirement Program 
  • Paid Vacation Time – starting at 6.66 hours accrued/month 
  • Paid Sick Time – 8 hours accrued/month 
  • Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New  Year’s Day as the CSUS campus is closed 
  • Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for  family coverage 
  • Educational Assistance Program for employees and/or dependents 
  • Child care subsidy 
  • View a comprehensive list of all of the benefits at https://www.enterprises.csus.edu/wp content/uploads/UEI_Benefits-At-A-Glance-Brochure_Union_Well.pdf

Schedule: Wednesday through Sunday, 4:00 pm – 1:00 am 

FILING DEADLINE: This position closes to new applicants on June 10, 2024 

APPLY ONLINE: To be considered, all applicants must apply through the UEI website at https://secure6.saashr.com/ta/6158859.careers?ShowJob=570819465. Applicants who apply outside of this link will not  be considered. 

CONDITIONS OF EMPLOYMENT: This is a full-time, non-exempt (eligible for overtime pay), benefited position that is  covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent  upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee  can, at any time, terminate the employment relationship at will, with or without cause. 

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a  sponsoring agency (i.e. H-1B Visa).

It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations  adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health  (CDPH) applicable to their age, medical condition, and other relevant indications. 


  1. Bachelor’s degree in Hospitality & Tourism Management, Information Technology, Business, or Communications  or related field, or equivalent combination of education and/or work experience. 
  2. Demonstrated knowledge and experience with accepted standards for setup and operation of function spaces,  including room setup styles, ADA requirements, fire and life safety requirements, and day-of-event operations. 3. Demonstrated knowledge or experience with audio-visual equipment such as portable and built-in sound  systems, video/data projectors, flat panel monitors, connections for laptops and portable handheld devices,  video signal switching systems, lighting control systems, wireless and wired microphones. 
  3. Demonstrated familiarity with online meeting software such as Zoom, GoToMeeting, Teams etc. 5. Demonstrated knowledge or experience with hybrid meeting equipment including, but not limited to, external  cameras, external microphones, USB repeaters, cable runs, as well as how to troubleshoot these components if  something is not working correctly for the customer. Ability to implement meeting set-up from the ground up  for each individual hybrid meeting with the customers preferences in mind. 
  4. Demonstrated skill in working in a fast-paced environment, prioritizing work assignments, coordinating many  tasks, and completing assignments with strict attention to detail. 
  5. Ability to work independently, prioritize work assignments, coordinate many tasks, and complete assignments  with strict attention to detail. 
  6. Ability to provide concise, clear, and accurate verbal and written communication to a diverse public and staff. 9. Demonstrated ability to supervise student staff while working alongside them to accomplish tasks in the most  efficient manner possible. 
  7. Ability to work a varied schedule, including evenings and weekends. 
  8. Knowledge of safe working practices, including equipment safety guidelines and proper lifting techniques. 12. Knowledge of personnel management, budgeting, and facilities management. 
  9. Excellent verbal and written communication skills. 
  10. Ability to compile, prepare, write, and review reports. 
  11. Ability to establish and maintain effective working relationships with a variety of staff, as well as members of the  campus and general community. 
  12. Must pass a background check, which may include fingerprinting. Must continue to meet the established  standards. 


  1. Experience working in a university or college student union or another large event venue. 


With or without a reasonable accommodation: Sit, stand and walk for extended periods; manual dexterity and eye-hand  coordination; corrected hearing and vision to normal range; verbal and written communication; frequent and repeated  lifting and moving of furniture and equipment; ability to lift and move objects weighing up to 50 lbs.; stoop, kneel, crawl,  crouch and climb; use power equipment and hand tools. Frequent use of equipment including telephones, computers,  copiers, scanners, and printers. 


Work is performed in a public building, both during operating hours and after hours. Work is performed indoor and  outdoor and in equipment room environments; exposure to dust, oils, toxic substances, and electrical and mechanical  equipment; may work on ladders, scaffolding, or mechanized lifts; may work in conditions of wide temperature variance;  may work with exposure to moisture; may work in confined spaces; regular contact with Union WELL Inc. staff, campus  community, and public.


The position of Event Technology and Setup Coordinator provides leadership, planning and coordination for all physical  elements of events. These include audio-visual equipment, furniture, staging, setup of room configurations and overall  room appearance. Develops plans and manages meeting and event production. Coordinates all event services in the  evenings, including providing setup, operation and troubleshooting of an extensive array of audio-visual equipment.  Secures and tests all equipment to ensure proper functionality. Supervises the physical setup of events and participates  in the setup of the rooms. Assists with other building operations functions as needed. The position reports directly to and  receives general supervision from the University Union Event Services Manager, Operations. The position also works  closely with the Union Event Services office staff, the University Union contracted custodial services staff, student  assistants, student Building Supervisors, and catering staff. The position supervises the work of Event Services event setup  student assistants, student sound and light technicians, and the student Event Supervisors. 

The specific duties and responsibilities are as follows: 

  1. Develops and supervises the physical room setup for meeting, conference, and event rooms in the University  Union. Provides supervision for student event setup staff placing all furnishings and equipment in the rooms.  Works alongside student staff as needed, and ensures that all room setups are timely, accurate, complete,  functional, neat, clean, and ready for customer use prior to each event. 
  2. Interviews, hires, trains, schedules, and evaluates student assistants. Provides specific feedback to the Event  Services Manager, Operations on students’ productivity and/or disciplinary problems. 
  3. Assigns and divides work among student assistants so that work is completed in an efficient and timely  manner. Resolves questions and anticipates potential problems that may arise during the setup process, in a  manner that assures the highest degree of customer satisfaction while adhering to established policies and  procedures. 
  4. Meets regularly with Event Services Reservations and Operations staff to coordinate customer needs and plan  for future event setups. Provides regular communication with and feedback to the University Union Event  Services Manager, Operations and Assistant Director, Event Services. 
  5. Sets up, operates, and troubleshoots many different types of audio-visual equipment including, but not limited  to, portable and built-in sound systems, including multiple microphones (both wired and wireless), video/data  projectors, Blu-ray player, portable handheld electronic devices, video switching and lighting systems.  Integrates University Union equipment with computers and devices supplied by event sponsors and/or event  multi-media partners. 
  6. Designs and implements hybrid (virtual/in-person) meeting infrastructure, based on specific customer  requirements including, but not limited to, the physical setup of the equipment, cabling, troubleshooting  hybrid meeting software/laptops, as well as providing training to student staff on how to follow similar steps  from the ground up. 
  7. Ensures that all audio-visual equipment is accounted for and properly secured before, during, and after each  event. 
  8. Works with supplemental/outside audio-visual equipment and personnel/vendors when large events require  the addition of equipment/expertise provided by sponsors or event partners. 
  9. Trains staff and works alongside staff to perform on-site event management including meeting with  customers, interpreting policies, troubleshooting audio-visual problems, finding solutions, monitoring proper  safety procedures, and coordinating with catering staff. 
  10. Regularly performs and supervises student staff in performing preventive maintenance for event equipment. 11. Ensures that employees are provided with safety training and attend safety meetings, and that staff conduct  daily safety inspections of equipment for compliance with standard industry regulations. Develops and  conducts safety and risk management training for staff regarding equipment and other related items and/or  activities. 
  11. Works with audiovisual vendors to troubleshoot issues and replace equipment as needed. 13. Works with the Event Services Manager, Operations, to create an inventory management plan, including  tracking physical inventory, compiling inventory reports, and making recommendations for future inventory  purchases. 
  12. Recommends new or revised policies and procedures, and develops operating procedures for housekeeping,  event production, event facility management, and other areas of direct responsibility.


  1. Assists the Event Services Manager, Operations and Assistant Director, Event Services, with creating an annual  project and equipment list that is responsive to student, faculty, and staff input regarding programs and  services in the University Union. 
  2. Provides back-up support for general building operations functions, as needed. Performs other job-related  duties as assigned. 

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a  University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the  California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and  sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation  governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the  campus administration.

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University  Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions  will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over  40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental  disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact  University Enterprises' Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990.  


In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento  has made crime reporting statistics available on-line at www.csus.edu/police/cleryact.htm. Print copies are available in the CSUS library and by  request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs. 

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