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Contract Analyst

University Enterprises, Inc.   Sacramento, CA   Full-time     Administration / Clerical
Posted on November 13, 2022
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Contract Analyst Sponsored Programs Administration

University Enterprises, Inc. (UEI) at Sacramento State is seeking a Contract Analyst for Sponsored Programs Administration (SPA). As Sacramento State’s non-profit business auxiliary, UEI creates and manages programs and services that enhance the University’s educational mission. The SPA office through its Post-Award Administration team supports the research and sponsored activity efforts of Sacramento State faculty and staff through the administration of grants and contracts funded by the federal and state government as well as private foundations and other organizations. The Post-Award team provides services such as account and financial management, expenditure processing, budget management, compliance and audit oversight, and serves as a liaison with funding agencies and various university and UEI offices.  

RATE OF PAY:  $5,200 - $7,401 per month

BENEFITS: UEI offers an excellent benefits package that includes:

  • Participation in CalPERS Retirement Program
  • Paid Vacation Time – starting at 10 hours accrued/month
  • Paid Sick Time – 8 hours accrued/month
  • Paid Holidays – 13 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
  • Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
  • Educational Assistance Program for employees and/or dependents
  • Work from home for up to two days per week depending on the position and with supervisor approval
  • View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance  

FILING DEADLINE:  This position is open until filled with a priority review date of December 4, 2022.

CONDITIONS OF EMPLOYMENT: This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Sacramento State requires all campus employees, including auxiliary employees, to be fully vaccinated, including a booster, against COVID-19 unless they have a qualifying exemption.


MINIMUM QUALIFICATIONS

  • Bachelor’s degree in business administration, public administration, pre-law or related area, or equivalent combination of education (including paralegal studies) and/or work experience.
  • Demonstrated experience drafting, editing, and completing contracts, and subcontracts. Excellent attention to detail as to content as well as proper use of grammar, format, spelling, and punctuation when drafting or editing documents.
  • Experience with and ability to read complex documents, understand a wide variety of legal, financial, and administrative concepts, and analyze complex data using logic and quantitative reasoning.
  • Knowledge of standard contract administration and business or public administration principles and practices.
  • Demonstrated experience creating reports and analyses to compare and summarize contract activity data.
  • Demonstrated experience performing administrative duties of varying complexity requiring the exercise of initiative and judgment .
  • Demonstrated ability to establish and maintain strong working relationships.
  • Ability to work independently or as part of a team, and to respond effectively to changes in priorities and deadlines.
  • Ability to make independent decisions, exercise initiative, maintain confidentiality, exercise discretion and sound judgment and utilize diplomacy in all communications.
  • Excellent oral, written, and interpersonal communication skills and experience working respectfully and tactfully with a variety of internal and external stakeholders across a range of positions, and the ability to function effectively and efficiently in situations requiring a high level of tact and diplomacy.
  • Demonstrated experience using word processing, spreadsheet, database, presentation, and video conferencing software such as the programs in the Microsoft Office Suite.
  • Must be fingerprinted and pass a background check. Must continue to meet the established standards.

PREFERRED QUALIFICATIONS:

  • Master’s degree in related area or Juris Doctorate or equivalent combination of education and/or work experience.
  • Experience working with or for California state agencies, experience with the California State Administration Manual (SAM), the California State Contracting Manual (SCM), and the California Public Contract Codes.
  • Experience working with legal counsel to draft, review, and modify contracts.

DUTIES AND RESPONSIBILITIES
The Sponsored Programs Administration (SPA) Contract Analyst routinely performs duties for post-award administration and as needed for the California Intern Network (CAIN). The Contract Analyst will review contracts from federal, state, and non-governmental funders on behalf of Sacramento State faculty, centers, and institutes (FCIs); and will generate and review contracts from state and other clients for CAIN. The Contract Analyst is responsible for amendments, tracking and executing renewals, for ensuring that the terms and conditions are acceptable, and that contracts are executed in compliance with the policies and procedures of University Enterprises (UEI), Sacramento State, and the CSU Office of the Chancellor. 

The Contract Analyst has the primary responsibility for developing and executing all FCI subagreements/subcontracts and amendments, including securing all appropriate backup documentation and performing required regulatory checks. The Contract Analyst reviews and facilitates execution of all consultant agreements prior to the Associate Director’s approval. In addition, the position routes, reviews, and drafts UEI and Sacramento State memoranda of understanding as needed. The position reports directly to and receives general direction from the Associate Director Sponsored Programs Administration (SPA) and works in close coordination with the Contract Counsel, UEI General Counsel, and the Office of Research, Innovation, and Economic Development (ORIED). May provide work direction to a graduate student assistant.

The specific duties and responsibilities are as follows:  

  • Negotiates and drafts subcontracts following UEI subrecipient procedures including collecting the pertinent documents and obtaining approvals. Assists ORIED and SPA staff and clients with subcontracts; works with the Senior Financial and Operations Analyst with risk assessment and the Associate Director with classification of subrecipients and contractors.
  • Negotiates and drafts professional services agreements; reviews facts and circumstances to make independent contractor versus employee determinations; reviews independent contractor forms for completeness, appropriateness, and sole source justification where applicable.
  • Works closely with the Contract Counsel and/or the UEI General Counsel to ensure that all sponsored programs agreements are executed in the best interests of UEI and the University, and to address risk areas and liability matters; if necessary, works with General Counsel on other UEI contract-related projects that may be unrelated to SPA.
  • Reviews contracts, agreements, and amendments including language and budget for FCIs to ensure compliance with University and UEI policies, procedures, applicable laws and regulations; drafts revised language as needed; coordinates with ORIED staff and faculty as needed.
  • Assists department staff and various clients with questions regarding contracts. Provides analysis of complex awards and subawards to be executed and proposes solutions in cases without precedent; ensures actions in all matters are performed timely to prevent delays to project timelines. Identifies potential contractual issues, additional needs, opportunities, and makes recommendations on the resolution of issues to staff, faculty, clients, or sponsors.
  • Maintains knowledge of required and related federal and state regulations such as Federal Uniform Guidance and the California State Contracting manual (SCM). Maintains knowledge of applicable California law regarding independent contractor determinations, and routinely analyzes facts and accurately makes such decisions.
  • Makes recommendations on the development and refinement of policies and procedures related to contract development administration including acceptable terms and conditions, in consultation with Contract Counsel, UEI General Counsel, ORIED, and SPA.
  • Provides work direction to graduate student assistant.
  • Serves as backup to the Contract and Account Manager related to contract services (drafting, reviewing, and negotiating contracts, amendments, and renewals) for California Intern Network (CAIN) with state and local government agencies and private and non-profit organizations.
  • Coordinates, prepares, posts, and manages Requests for Proposals (RFPs) working closely with post-award account administrator and project personnel.
  • Participates in client, faculty, and sponsor meetings as needed and presents workshops and/or trainings.
  • Maintains and updates departmental templates related to contracts, subawards, and similar areas as appropriate.
  • Provides assistance on special projects and other job-related duties as assigned.


Note:  This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento.  This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities.  University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability.  Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises' Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990. 


***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***