Assistant Director, Human Resources

Assistant Director, Human Resources
Human Resources
REQUISITION #570821531

University Enterprises, Inc. (UEI) at Sacramento State is seeking an Assistant Director, Human Resources for the Human Resources Office (HR) at Sacramento State. HR is dedicated to recruiting, hiring, and training the organization’s employees and guiding and supporting management, staff, and customers in employee-related decisions. HR oversees benefits and compensation, manages the employee performance review process, and stays current with changing laws, issues, and regulations in all areas that affect UEI employees. HR is committed to balancing the needs of the organization with fair and equitable treatment of employees and all others served.

RATE OF PAY: $7,876 - $11,814 per month
BENEFITS: UEI offers an excellent benefits package that includes:

• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Child care subsidy

FILING DEADLINE: This position is open until filled with a priority review date of June 25, 2024

CONDITIONS OF EMPLOYMENT: This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in Human Resources, or related field, or equivalent combination of education and/or work
experience.
2. Demonstrated extensive work experience in Human Resources including experience in the areas of employment, recruitment and selection, equal employment opportunity (EEO) regulations, employment law, and employee relations.
3. Demonstrated knowledge of and skill in the application of Human Resources policies and practices as they apply to a medium to large organization. Knowledge of affirmative action (AA) and ADA laws.
4. Demonstrated knowledge of compensation principles and practices.
5. Demonstrated experience in hiring, training, scheduling, evaluating, coaching, disciplining, and supervising staff.
6. Demonstrated experience using computer applications including email, spreadsheets, word processing,
presentation, and database software such as the programs in the Microsoft Office Suite.
7. Demonstrated experience effectively communicating and working with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment. Ability to establish and maintain cooperative working relationships with customers, applicants, and employees.
8. Demonstrated experience working in a multi-cultural environment.
9. Excellent written communication skills including excellent command of English language including grammar,
spelling, and punctuation. Excellent proofreading and editing skills, including the ability to review and edit material for clarity, accuracy, overall consistency, and quality.
10. Demonstrated leadership skills, including excellent decision-making, problem-solving, collaborative, and analytical skills. Ability to plan, organize, and review the work of others.
11. Must be extremely detail oriented and have good organizational skills. Skill in coordinating different tasks,
setting and meeting deadlines, and completing projects.
12. Must be fingerprinted and pass a background check. Must continue to meet the established standards.

PREFERRED QUALIFICATIONS

1. Senior Professional in Human Resources (SPHR) or Professional in Human Resources (PHR) certification or other advanced Human Resources certification or education.
2. Demonstrated skill in the use of online application systems and databases, such as Ultimate Kronos Group (UKG) Workforce Ready or similar HRIS/Payroll program.
3. Experience with training, compensation administration, and benefits administration.

PHYSICAL REQUIREMENTS

With or without a reasonable accommodation: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.

WORKING CONDITIONS

Work is performed in an office environment; continuous contact with staff, campus community, the public, and other agencies.

DUTIES AND RESPONSIBILITIES

Under the general direction of the Director, Human Resources, the position assists in the management and daily
operations of the University Enterprises, Inc. (UEI) Human Resources (HR) Department. This includes oversight of the benefited and student/part-time employment programs; the HR department website; and other HR functions as assigned. The position is responsible for compliance with Equal Employment Opportunity (EEO), Affirmative Action (AA), Americans with Disabilities Act (ADA) and other employment laws. The position assists the Director, Human Resources with planning, development, and implementation of HR programs, employee relations, strategic planning, the HR department budget, and special projects as assigned. This position may fill in for the Director, Human Resources during absences or as requested. The position reports directly to and receives general direction from the Director, Human Resources. The position supervises the Human Resources Recruitment Coordinator, Student Employment Program Coordinator, and Human Resources Technician(s). The position works with and provides lead direction to other staff in the HR Department as needed.

The specific duties and responsibilities are as follows:

1. Works with the Director to oversee the daily operations of the HR department, including day-to-day planning,
organizing, supervising, and directing departmental operations.
2. Supervises, schedules, trains, develops, evaluates, coaches and mentors assigned staff ensuring compliance with UEI personnel policies and procedures and Affirmative Action/Equal Opportunity guidelines; prepares and delivers performance evaluations; and acts as lead in the selection and hiring of HR department staff.
3. Administers the UEI employment and recruitment program for full-time benefited positions in compliance with UEI policies, practices, and federal and state laws.
4. Compiles, maintains, and tracks Equal Employment Opportunity and Affirmative Action information for
benefited positions. Responsible for the preparation of the Affirmative Action Plan. May respond to various audit and report requests.
5. Responsible for oversight of the student employment program. Provides general direction to the Student
Employment Program Coordinator in support of the student employment program and part-time recruitment,
ensuring compliance with UEI policies, practices, and federal and state laws. May provide back up support for
the student employment program, including but not limited to recruitment and hiring, employee relations,
customer relations, and disciplinary issues.
6. Advises management on employee relations issues and suggests appropriate steps for resolving, such as
additional training, job evaluation, disciplinary action, etc. Advises management on the proper procedures for
disciplinary action and makes recommendations to the Director, Human Resources. Prepares disciplinary and
termination memos and assists with backup documentation as appropriate.
7. Participates in the investigation and resolution of employee relations concerns including interviewing staff and preparing reports as assigned.
8. Coordinates workflow within HR, working with the HR Operations Supervisor as needed, as office priorities,
seasonal changes, and new projects dictate. Makes recommendations on policies/procedures affecting HR
operations.
9. Works with HR and Marketing staff to ensure the department website is updated with appropriate content.
10. Assists the Director with developing and administering the Human Resources department budget. Works with HR staff to monitor the budget and prepare reports for the Director.
11. Serves as primary audit representative, communicating with auditors and coordinating periodic and annual
audits and compliance reviews. Ensures electronic and physical documentation is gathered and uploaded to the
various collection sites, working closely with HR staff.
12. Participates in the development and execution of UEI’s Business Continuity Plan. Performs yearly reviews and
updates to the plan.
13. Assists with facilitating communication within the HR department and between the HR department and units at UEI and the University. Identifies and facilitates problem resolution, communication, and training issues as
needed.
14. Writes and/or edits communications as requested by the Director, Human Resources including; correspondence, flyers, emails, and annual reports.
15. Assists with developing, updating, and implementing UEI Personnel Policies. Performs research to ensure
policies are legally compliant.
16. Maintains and expands knowledge and understanding of existing and proposed federal and state
laws/regulations affecting human resources management. Interprets appropriate laws and policies and advises
management and/or employees accordingly. Identifies trends that could impact organizational objectives and/or resources. Identifies methods to enhance and improve existing procedures.
17. Assists the Director, Human Resources with the implementation or administration of various Human Resource programs and special projects as requested.
18. Supervises the office and assumes selected duties for the Director, Human Resources during absences or as
requested.
19. Performs other job-related duties as needed.

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises' Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990.

***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***

In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento has made crime reporting statistics available on-line. Print copies are available in the CSUS library and by request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs.