University Enterprises, Inc.

6000 J Street
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Assistant Director, Human Resources

University Enterprises, Inc.
Posted on September 24, 2017

Assistant Director, Human Resources

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Open until filled with a Priority Review deadline of 10/6/17

Position Information


Job Title Assistant Director, Human Resources
Worksite City Sacramento, California
Advertised Salary Range $5,643 - $8,464 per month
Temporary No
Length of Appointment N/A
Hours per week Regular (full-time) Employee – 40 hours per week (Benefited)
FLSA Exempt
Broad Scope and Function

Under the general direction of the Director, Human Resources, the position assists in the management and daily operations of the University Enterprises, Inc. (UEI) Human Resources (HR) Department. This includes oversight of the benefited and student/part-time employment programs; the HR department website; and other HR functions as assigned. The position is responsible for compliance with Equal Employment Opportunity (EEO), Affirmative Action (AA), Americans with Disabilities Act (ADA) and other employment laws. The position assists the Director, Human Resources with planning, development, and implementation of HR programs, employee and labor relations, strategic planning, the HR department budget, and special projects as assigned. This position may fill in for the Director, Human Resources during absences or as requested.

Reporting Relationship

The position reports directly to and receives general direction from the Director, Human Resources. The position supervises the Human Resources Specialist (Student Employment), Human Resources Technician(s), Human Resources Assistant(s), and Student Assistant(s). The position works with and provides lead direction to other staff in the HR Department as needed.

Conditions of Employment


This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Work Schedule

Monday – Friday, 8:00 am – 5:00 pm

Minimum Qualifications

1. Bachelor’s degree in Human Resources, or related field, or equivalent combination of education and/or work experience.

2. Demonstrated extensive work experience in Human Resources including experience in the areas of employment, recruitment and selection, equal employment opportunity (EEO) regulations, employment law, and employee relations.

3. Demonstrated knowledge of and skill in the application of Human Resources policies and practices as they apply to a medium to large organization. Knowledge of affirmative action (AA) and ADA laws.

4. Demonstrated knowledge of compensation principles and practices.

5. Demonstrated experience in hiring, training, scheduling, evaluating, coaching, disciplining, and supervising staff.

6. Demonstrated experience using computer applications including email, spreadsheets, word processing, presentation, and database software such as the programs in the Microsoft Office Suite.

7. Demonstrated experience effectively communicating and working with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment. Ability to establish and maintain cooperative working relationships with customers, applicants, and employees.

8. Demonstrated experience working in a multi-cultural environment.

9. Excellent written, communication skills including excellent command of English language including grammar, spelling, and punctuation. Excellent proofreading and editing skills, including the ability to review and edit material for clarity, accuracy, overall consistency, and quality.

10. Demonstrated leadership skills, including excellent decision-making, problem-solving, collaborative, and analytical skills. Ability to plan, organize, and review the work of others.

11. Must be extremely detail oriented and have good organizational skills. Skill in coordinating different tasks, setting and meeting deadlines, and completing projects.

12. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

1. Senior Professional in Human Resources (SPHR) or Professional in Human Resources (PHR) certification or other advanced Human Resources certification or education.

2. Demonstrated skill in the use of online application systems and HRIS databases.

3. Experience with training, compensation administration, and benefits administration.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.

Working Conditions

Work is performed in an office environment; continuous contact with staff, campus community, the public, and other agencies.

Project Description

Human Resources (HR) at University Enterprises, Inc. (UEI) is dedicated to recruiting, hiring, and training the organization’s employees and guiding and supporting management, staff, and customers in employee-related decisions. HR oversees benefits and compensation, manages the employee performance review process, and stays current with changing laws, issues, and regulations in all areas that affect UEI employees. Human Resources is committed to balancing the needs of the organization with fair and equitable treatment of employees and all others served.

Job Duties


Job Duty

01. Works with the Director to oversee the daily operations of the HR department, including day-to-day planning, organizing, supervising, and directing departmental operations.

Job Duty

02. Supervises, schedules, trains, develops, evaluates, coaches and mentors assigned staff ensuring compliance with UEI personnel policies and procedures and Affirmative Action/Equal Opportunity guidelines; prepares and delivers performance evaluations; and acts as lead in the selection and hiring of HR department staff.

Job Duty

03. Administers the UEI employment and recruitment program for full-time benefited positions in compliance with UEI policies, practices, and federal and state laws.

Job Duty

04. Manages the new hire onboarding process for full-time benefited employees including orientations.

Job Duty

05. Compiles, maintains, and tracks Equal Employment Opportunity and Affirmative Action information for benefited positions. Responsible for the preparation of the Affirmative Action Plan. May respond to various audit and report requests.

Job Duty

06. Responsible for oversight of the student employment program. Provides general direction to the Human Resources Specialist (Student Employment) in support of the student employment program and part-time recruitment, ensuring compliance with UEI policies, practices, and federal and state laws. May provide back up support for the student employment program, including but not limited to recruitment and hiring, employee relations, customer relations, and disciplinary issues.

Job Duty

07. Advises management on various employee relations issues and suggests appropriate steps for resolving, such as additional training, job evaluation, disciplinary action, etc. Advises management on the proper procedures for disciplinary action and makes recommendations to the Director, Human Resources.

Job Duty

08. Participates in the investigation and resolution of employee relations concerns including interviewing staff and preparing reports as assigned.

Job Duty

09. Coordinates workflow within HR as office priorities, seasonal changes, and new projects dictate. Makes recommendations on policies/procedures affecting HR operations.

Job Duty

10. Works with HR and Marketing staff to ensure the department website is updated with appropriate content.

Job Duty

11. Assists the Director with developing and administering the Human Resources department budget. Works with HR staff to monitor the budget and prepare reports for the Director.

Job Duty

12. Assists with facilitating communication within the HR department, and between the HR department and units at UEI and the University. Identifies and facilitates problem resolution, communication, and training issues as needed.

Job Duty

13. Writes and/or edits communications as requested by the Director, Human Resources including; correspondence, flyers, emails, and annual reports.

Job Duty

14. Assists with developing, updating, and implementing UEI Personnel Policies. Performs research to ensure policies are legally compliant.

Job Duty

15. May develop job descriptions to accurately reflect the job requirements, duties, and responsibilities, as needed.

Job Duty

16. Assists the Director with administering the labor union contract. Makes recommendations on changes to contract in anticipation of future negotiations. Interprets terms and conditions of the contract for management and employees to assure compliance with terms and conditions of the contract. Assists the Director with addressing labor union grievances and complaints. Works with Labor Union Representative, Shop Stewards, employees, and management to resolve issues as needed.

Job Duty

17. Maintains and expands knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources management. Interprets appropriate laws and policies and advises management and/or employees accordingly. Identifies trends that could impact organizational objectives and/or resources. Identifies methods to enhance and improve existing procedures.

Job Duty

18. Assists the Director, Human Resources with the implementation or administration of various Human Resource programs and special projects as requested.

Job Duty

19. Supervises the office and assumes selected duties for the Director, Human Resources during absences or as requested.

Job Duty

20. Performs other job-related duties as needed.

Posting Detail Information


Posting Number B015F17
Number of Vacancies  
Position End Date (if temporary)  
Open Date 09/22/2017
Close Date  
Open Until Filled Yes
Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment and salary history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter.