Accounts Receivable Supervisor

University Enterprises, Inc.   Sacramento, CA   Full-time     Accounting
Posted on August 23, 2021
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University Enterprises, Inc. (UEI) at Sac State is seeking an Accounts Receivable Supervisor for our Business Services Division. Business Services oversees and manages the business and financial operations of University Enterprises, Inc. (UEI). The primary functions of the department include preparing and processing financial and business transactions, bank account reconciliation, purchase orders, monthly, quarterly, and year-end financial statements, and corporate and other tax forms.

UEI offers an excellent benefits package which includes:
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 13 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed plus one personal day.
• Excellent medical benefits – 100% employer paid medical & dental for employee-only coverage and low cost for family coverage

Apply online. This position is open until filled.
Pay Rate: $4,854 - $6,158 per month

Position Overview:
The position plans, organizes, directs, and supervises the day-to-day functions of the accounts receivable (A/R) and cash receipts (C/R) units in the Business Services Division of University Enterprises, Inc. (UEI). The position ensures accurate and timely billings and cash deposits, ensures proper entries for the accounting system, and oversees property accounting. Assists the Director of Finance and Controller with automating and developing accounting systems and procedures. The position reports directly to and receives general direction from the Controller. Reporting to the position are two Accounting Assistant II’s and one Senior Accounting Assistant.

Duties & Responsibilities:
Plans, organizes, directs, and supervises the day-to-day functions of the accounts receivable unit in the Business Services Division of UEI; ensures accurate and timely billings and data entry to the accounting systems. Implements computerization of the billing processes. Generates management reports using database application tools. Selects, hires, trains, delegates, develops, evaluates, and counsels assigned staff. Directs staff on collections of past due accounts, coding, sales tax, indirect cost calculations, and related functions. Supervises staff consistent with UEI policies and Affirmative Action Program. Reviews, approves, and distributes A/R and C/R to the general ledger (G/L); performs periodic reconciliations, to ensure balance, of A/R with the G/L; guides clerks on past due account collections; resolves discrepancies; prepares year-end account receivable accruals and audit schedules; and responds to auditors' questions. Monitors and updates the additions/deletions to the customer/vendor (PEID) database daily. Ensures appropriate abbreviations and data formatting standards. Assists Director, Finance and Controller with automating and developing accounting systems, such as the A/R. Using database application, provides A/R aging reports for all divisions to Finance Director and Controller at least quarterly. Acts as a liaison with other department personnel with billing and aging inquiries. Ensures timely and accurate billing and posting of rental income for Property Development to G/L. Assist the Controller in transition of the GASB 87 new lease accounting standards. Ensures the accuracy and timeliness of data entry into the property management software for information retrieval including but not limited to rent roll, payments, and lease terms. Reviews quarterly and year-end unbilled A/R CDD report for large or unusual amounts that remain unbilled. Notifies the Director, Sponsored Programs, and meets with Controller quarterly for review. Oversees auxiliary contracts with outside groups; follows-up on renewals; and notifies management of status of Auxiliary Activities (AA) contracts. Oversees the maintenance of contract files. Reviews delinquent accounts, monitors, coordinates, and obtains signature for write-offs from
departments when applicable. Computes annual rent increase using the Consumer Price Indexes for various Property Development contracts. Oversees monthly letter of credit draws. Ensures draws are accurate, agree to G/L, and do not exceed budgetary guidelines or contract periods. Tracks terms and due dates of Dining Services lease agreements. Supervises invoicing for reimbursement when necessary. Ensures all commission/royalty payments are received timely including vending. Adjusts general ledger. Oversees UEI One-card sales, including vending. Ensures accurate and timely reimbursement from the University. Reconciles the G/L. Oversees the daily C/R deposits for two bank accounts, UFSS and UEI. Ensures Payment Card Industry (PCI) compliance. Reviews Julia Morgan House contracts; keeps track of all payments, security deposits received, and security deposit refunds made. Ensures record retention is accurate, records are stored properly, and destruction dates are labeled correctly. Follows UEI record retention policy. Monitors the annual destruction of records stored in the warehouse. Reviews Federal Cash Transaction Report quarterly for federal draws. Performs other job-related duties as assigned.

Minimum Qualifications:
Bachelor’s Degree in Accounting, Finance or related field or equivalent combination of education and/or work experience. Demonstrated experience in planning, organizing, and supervising the functions and activities of an Accounts Receivable unit or other related activities. Demonstrated experience with automated billing processes. Demonstrated knowledge of supervisory skills or techniques needed to train and evaluate employees. Demonstrated experience in preparing a variety of financial statements and reports using computerized spreadsheet and database applications. Demonstrated ability to input, manipulate and retrieve information on a computer and develop and design reports. Demonstrated experience in a medium to large organization’s budgeting process, including preparing summary reports. Excellent interpersonal, oral, and written communication skills. Demonstrated ability to anticipate needs and establish priorities. Demonstrated ability to work independently and plan day-to-day activities. Demonstrated knowledge of principles, practices, and methods of accounting and auditing, financial analysis, research, and financial budgeting methods and procedures. Demonstrated knowledge and skill in mathematics, statistics, and data processing methods, equipment, and practices as they relate to computerized accounting systems. Demonstrated ability to develop a variety of financial statements and reports; prepare, review, and analyze information; talk to and interview others to obtain or exchange information; and operate a computer and applicable software packages in the supervision and performance of accounts receivable and financial budgeting functions. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications:
Experience in Property Management or Real Estate accounting.