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University Enterprises, Inc.

SACRAMENTO , CA
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Accounting Technician

University Enterprises, Inc.
SACRAMENTO, CA Full-time
Posted on January 7, 2019
Job Title Accounting Technician
Worksite City Sacramento, California
Advertised Salary Range $2,929 - $4,101
Temporary No
Length of Appointment N/A
Hours per week Regular (full-time) Employee – 40 hours per week (Benefited)
FLSA Non-Exempt
Broad Scope and Function

Responsible for performing a variety of complex accounting functions on a daily, monthly, and annual basis meeting all established deadlines. Responsibilities include but are not limited to providing lead work direction to part-time accounting technicians and student accounting assistants, point of sale reconciliation, serving as cash custodian, daily bank deposits and reconciliation, reviewing Accounts Payable (A/P), creating Accounts Receivable (A/R) invoices, reviewing and posting purchase orders, company credit card reconciliation, monthly GL reconciliation, preparing monthly journal vouchers, monthly financial reporting, and year end assignments.

Reporting Relationship

This position reports to and receives general supervision from the Accounting Manager of Financial Services. The Accounting Technician will provide lead work direction to the part-time accounting technicians and student accounting assistants.

Conditions of Employment

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Work Schedule  
Minimum Qualifications

1. Associate’s degree in Business Administration, Finance, Accounting or a related field or equivalent combination of education and/or work experience.

2. Demonstrated professional accounting experience.

3. Demonstrated knowledge of and experience with applying generally accepted accounting principles.

4. Demonstrated in depth knowledge of the methods, practices and terminology of financial and statistical record keeping; cash deposit practices and procedures, accounts payable and receivable and accrual accounting entries; office practices; efficient 10-key operation; and computer systems and software related to financial record keeping.

5. Knowledge of auditing methods for daily cash reconciliation and handling, receipting, and maintaining records of money received.

6. Demonstrated understanding of all compliance policies and procedures for IRSEDD, and the State Board of Equalization reporting as it relates to accounts payable and sales tax including, preparation of monthly and quarterly reconciliations.

7. Demonstrated ability to prepare, review, and analyze information; and to interview others to obtain or exchange information.

8. Experience working in a multicultural environment.

9. Strong analytical and problem solving skills.

10. Demonstrated ability to perform duties in a fast paced, demanding work environment and to establish and maintain effective working relationships with a variety of staff and the surrounding community.

11. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

1. Bachelor’s degree in accounting, business administration or a related field.

2. Demonstrated experience in CSI Software Accounting Module.

3. Demonstrated experience in Abila MIP Fund Accounting software programs.

4. Experience in higher education or with a non-profit 501©(3) organization.

Physical Requirements

Sit for extended periods of time; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; excellent verbal communication; knowledge of use of office equipment including computers, telephones, calculators, copy machines, fax machines, scanners, and printers. Ability to lift up to 50 pounds, as needed.

Working Conditions

Work is performed in an office environment located in The WELL; continuous contact with staff, frequent contact with the campus community and the public.

Project Description  
Job Duties

 

Job Duty

01. Responsible for daily accounting transactions, including all cash, check, credit card, point of sale, refund, and cash drawer reconciliation. This process is inclusive of compiling and entering the daily banking deposit into the accounting system, reconciling daily deposits to the bank, and entering correcting journal entries as necessary.

Job Duties

 

Job Duty

02. Serves as cash custodian for Union WELL Inc. Adheres to cash handling and Payment Card Industry (PCI) procedures. Trains part-time accounting technicians and student assistants as needed. Regularly monitors cash handling processes in order to ensure the security and integrity of confidential data and that cash operations are processed within PCI and Union WELL Inc. guidelines. Advises Accounting Manager of Financial Services when an employee commits multiple infractions.

Job Duties

 

Job Duty

03. Inputs accounts payable batches following all Union WELL Inc. procedures and verifying all documentation is complete.

Job Duties

 

Job Duty

04. Processes returned checks, credit cards charge-backs, miscellaneous bank fees, and interest into the accounting system. Manages the process of collection letters and chargeback retrieval requests in order to collect or prevent losses.

Job Duties

 

Job Duty

05. Enters credit card allocations into accounting system.

Job Duties

 

Job Duty

06. Prepares and processes A/R invoices for facility rental use.

Job Duties

 

Job Duty

07. Runs financial reports and calculations; performs research and analysis as needed. Assists directors and other staff in understanding data.

Job Duties

 

Job Duty

08. Reviews and maintains records to ensure accuracy, proper documentation, and compliance with all pertinent procedures and regulations.

Job Duties

 

Job Duty

09. Works with the Accounting Manager of Financial Services on the resolution of any unresolved accounting or business transactions.

Job Duties

 

Job Duty

10. Assists in the selection, training, supervision, and evaluation of part-time accounting technicians and student accounting assistants. Assists in providing day-to-day direction and coordinates workflow.

Job Duties

 

Job Duty

11. Assists in the creation of student learning objectives and an assessment program that will demonstrate the attainment of skills, knowledge, and overall personal growth as a result of participation as a student employee.

Job Duties

 

Job Duty

12. Supports and maintains a sound working relationship with all partners in Union WELL Inc. in order to create a dynamic and fully collaborative experience.

Job Duties

 

Job Duty

13. Assists with the creation, development, and implementation of policies and procedures that will ensure effective day-to-day operations involving all financial and cash transactions associated with Union WELL Inc.

Job Duties

 

Job Duty

14. Assists with the management of a strategic planning process that is receptive and responsive to student, faculty, and staff input regarding accounting services for Union WELL Inc.

Job Duties

 

Job Duty

15. Performs other duties of a similar nature as requested by the Accounting Manager of Financial Services.

Posting Detail Information

 

Posting Number B037F18
Number of Vacancies 1
Position End Date (if temporary)  
Open Date 01/04/2019
Close Date 01/18/2019
Open Until Filled No
Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter. Please complete each section—do not refer to your resume in lieu of listing your job duties or in answering the supplemental application questions.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UEIJobs Website
    • Interest Card Emails
    • Twitter
    • Indeed
    • Career Fair
    • Campus Career Center
    • Craig's List
    • Personal Referral
    • Sacramento Bee
    • Careerbuilder
    • Internal Job Posting
    • Other
  2. If other, please specify.

    (Open Ended Question)

  3. * Do you have demonstrated professional accounting work experience in a paid position?
    • Yes
    • No
  4. * Do you have experience in applying generally accepted accounting principles?
    • Yes
    • No
  5. * Please describe the work you have done with applying accepted accounting principles.

    (Open Ended Question)

  6. * Please describe your knowledge of financial record keeping, cash deposit practices and procedures, and accounts payable and receivable.

    (Open Ended Question)

  7. * Do you have knowledge of auditing methods for daily cash reconciliation and handling, receipting and maintaining records of money received?
    • Yes
    • No
  8. * Please describe your experience in auditing methods for daily cash reconciliation and handling, receipting and maintaining records of money received.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents