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Accounting Manager Business Services

University Enterprises, Inc.   Sacramento, CA   Full-time     Accounting
Posted on January 14, 2023
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Accounting Manager Business Services

University Enterprises, Inc. (UEI) at Sacramento State is seeking an Accounting Manager for Business Services. UEI is a Sacramento State non-profit auxiliary organization that meets the evolving needs of the University community by providing programs and services that support and strengthen the Sacramento State experience. Business Services oversees and manages the business and financial operations of UEI. The primary functions of the department include preparing and processing financial and business transactions, bank account reconciliation, purchase orders, monthly, quarterly, and year-end financial statements, and corporate and other tax forms. The department also maintains fixed asset and depreciation records, oversees investment activity and performs performance analyses, and coordinates and consolidates the annual budget. UEI Business Services also provides in-depth, state-of-the-business reporting for review and analysis by internal and external audiences such as the UEI board of directors, corporate committees, the Chancellor’s Office, federal and state agencies, banking institutions, auditors, vendors, and creditors.

RATE OF PAY: $5,702 - $8,553 per month

BENEFITS: UEI offers an excellent benefits package that includes:

  • Participation in CalPERS Retirement Program
  • Paid Vacation Time – starting at 10 hours accrued/month
  • Paid Sick Time – 8 hours accrued/month
  • Paid Holidays – 13 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
  • Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
  • Educational Assistance Program for employees and/or dependents
  • Work from home for up to two days per week depending on the position and with supervisor approval

FILING DEADLINE: January 29, 2023

CONDITIONS OF EMPLOYMENT: This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Sacramento State requires all campus employees, including auxiliary employees, to be fully vaccinated, including a booster, against COVID-19 unless they have a qualifying exemption.

MINIMUM QUALIFICATIONS
1. Bachelor’s Degree in Accounting, Finance or related field or equivalent combination of education and/or work experience, with completion in advanced educational training in accounting.
2. Demonstrated knowledge in principles, practices, and methods of accounting and auditing, financial analysis, cost accounting, research, and financial budgeting procedures.
3. Demonstrated substantial work experience in accounting, fiscal reporting, accounts payable, accounts receivable, purchasing, and general business and contracting practices. Demonstrated experience with cash management practices.
4. Demonstrated knowledge of reviewing and booking investment activities such as purchases, sales, valuations, and investment income and commission fees.
5. Demonstrated substantial work experience in performing financial analyses of operations, including profitability and efficiency analyses.
6. Demonstrated experience in preparing financial statements, including balance sheets, profit/loss statements, and changes in fund balances or equity. Demonstrated experience with database computer applications.
7. Demonstrated knowledge of rules and regulations regarding payment of sales and use taxes, and IRS Form 1099 reporting.
8. Demonstrated knowledge of retail and fund accounting, and property management practices preferred.
9. Demonstrated experience in preparing work papers for external auditors; analyzing financial information and effectively communicating annual monetary fluctuations to auditors.
10. Demonstrated experience in the supervision and training of employees.
11. Demonstrated knowledge and skill in mathematics, statistics, and data processing methods, equipment, and practices as they relate to computerized accounting systems.
12. Excellent oral and written communication skills.
13. Excellent interpersonal skills.
14. Demonstrated ability to anticipate needs and establish priorities. Demonstrated ability to work independently and plan day-to-day activities; prepare, review, and analyze information; talk to and interview others to obtain or exchange information.
15. Must be fingerprinted and pass a background check. Must continue to meet the established standards.

DUTIES AND RESPONSIBILITIES
Under general supervision, the position plans, organizes, directs, and supervises the day-to-day functions of purchasing and cash management for University Enterprises, Inc. (UEI). The position performs complex accounting work in the areas of property and retail accounting, as well as fund accounting. The position performs accounting assignments; reviews and files sales taxes, use taxes, and other returns; and prepares financial reports and statements for the Board of Directors and Department Heads. The position also assists the Director, Finance and Controller with automating and developing systems and procedures; assisting budget process; and other administrative duties. The position reports directly to and receives general direction from the Controller. Reporting to the position are the Senior Cash Management and Purchasing Assistant and an Accounting Assistant.

The specific duties and responsibilities are as follows:
1. Plans, organizes, directs, and supervises the day-to-day functions of purchasing and cash management in the Fiscal Services Department of UEI; oversees transactions in retail operations, Sponsored Programs, Property Development, l, Marketing and other staff departments. Provides input and transaction data for budget planning.
2. Selects, hires, trains, delegates, develops, evaluates, and counsels assigned staff. Supervises staff consistent with UEI policies and Affirmative Action Program.
3. Oversees and maintains corporate credit cards for all departments. Issues new cards; sets-up user account and obtains the appropriate approvals. Updates cardholders’ agreement and credit limits if applicable and resolves fraudulent/dispute charges with the bank.
4. Reviews and files sales and use tax return, monthly, in compliance with the Board of Equalization guidelines and timelines. Monitors and follows sales and use tax regulations.
5. Reviews and approves accounts payable and reversal batches as backup for the Accounts Payable Supervisor position. Distributes payable batches to the general ledger; confirms all distributions are correct; and follows-up on discrepancies. Prepares journal entries; reviews for discrepancies in amount, account number, and any unusual balances prior to forwarding to the Controller for approval.
6. Monitors Senior Cash Management and Purchasing Assistant’s activities to ensure timely processing of Sponsored Programs Administration and Administration purchase orders. Ensures purchases and bid documentation is in conformance with company policies and internal controls.
7. Monitors Senior Cash Management and Purchasing Assistant to ensure timely processing of CSUS invoices. Advises on procedures to improve accounting and business processes.
8. Oversees and maintains the Federal and State Nonresident Aliens Tax Compliance for UEI . Guides department heads and nonresident aliens by researching and interpreting the Nonresident Alien tax compliance policy (non-payroll related payments). Gathers/collects data from nonresident alien and enters all pertinent information into the nonresident alien tax software. Provides and calculates accurate amount of tax withholding, submits tax withheld to Internal Revenue Service or Franchise Tax Board. Ensures all required documents are received and signed. At year-end, issues Form 1042S to nonresident aliens and files Form 1042 Annual Withholding Tax Return for U.S. Source Income of Foreign Persons in compliance with Federal and State Government guidelines and timelines.
9. Prepares audit working papers, lead schedules, and various supporting documentation and detailed schedules for external and internal financial audits. Gathers financial information for the auditors, as needed. Prepares account/object code fluctuation analysis.
10. Assists Director, Finance and Controller with automating and developing accounting systems and procedures. Acts as a liaison with other department personnel when required.
11. Develops and prepares quarterly financial statements; generates income statements comparing actual and budgeted expenditures for all operating and administrative entities.
12. Responsible for the accurate and timely month-end, quarter-end, and year-end close. Prepares accruals; prepares general overhead, food service, and various expenditure allocations and journal entries for fund transfers or reimbursements. Audits and maintains quarterly accruals and year-end closing entries.
13. Monitors a variety of financial data and accounting transactions; audits journal entries; reconciles account discrepancies; and resolves problems. Maintains accounting records, such as general ledger, income statements, detailed trial balance, and various schedules, for the quarterly and annual financial statements.
14. Reviews and analyzes travel claims to ensure all receipts and documents are attached to the travel claims. Ensures the mileage and expense reimbursement are within UEI Travel policy and IRS guidelines.
15. Reviews and distributes monthly indirect cost journal entries. Closes month-end accounting records for UEI.
16. Prepares budget schedules for department salary, employee benefits, and payroll taxes. Ensures salary information is kept confidential.
17. Assists in consolidating the annual budget for UEI including Sponsored Programs, Dining Services, Property Development, and Investment Administration. Distributes and prepares budget schedules for over 50 units. Performs various complex budget analyses, corporate overhead allocation, and cost accounting schedules. Processes budget revisions and changes requested by the Budget and Finance committee and upper
management. Verifies various budget schedules for accuracy and completeness. Posts the approved budget information into the Budgeting subsystem.
18. Assists in the preparation of the ten-year revenue, expense, and debt coverage projection on a semi-annual basis.
19. Administer UEI contributions to the University.
20. Performs other job-related duties as assigned.

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises' Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990.

***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***

In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento has made crime reporting statistics available on-line at www.csus.edu/police/cleryact.htm. Print copies are available in the CSUS library and by request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs.