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Office Technician #2023-1

Sacramento Metro Fire   Mather, CA   Full-time     Administration / Clerical
Posted on January 21, 2023
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Office Technician

Salary 

$49,503.96 - $60,004.68 Annually

Location 

Rancho Cordova, CA

Job Type

FULL TIME

Department

SACRAMENTO METROPOLITAN FIRE DISTRICT

Job Number

2023-1

Closing

2/10/2023 4:00 PM Pacific

  • DESCRIPTION
  • BENEFITS

Retirement - CalPERS Miscellaneous retirement: Classic employee 3% @ 60, PEPRA employee 2% @ 62

Health Benefits - CalPERS health insurance offering variety of HMO's and PPO's. District contributes 92% of the health plan premium and the employee is responsible for the remaining 8% of the premium for the whole family up to $3053.70 per month. Dental and vision insurance are also paid by the District.

Life Insurance - $20,000 for the first probationary year and $100,000 thereafter.

Leave 
PTO - 12.43 hours / month
Sick Leave - 17.22 hours / month
Holiday - 12 designated holidays per year
Child Birth Disability Leave - 6 weeks


Incentives
Education Incentive - Max of 10.5%

Contininuing Education - $150/month 
Longevity - 2% of base pay starting at 10 years of service 

Under general supervision, the incumbent performs a variety of routine clerical support functions related to the activities and operations of the District which may include more than one of the following: filing, data entry, routine typing/word processing, screening calls/visitors, handling mail, maintaining records, and sorting/compiling records and documents. The position incumbent receives close to general supervision within a framework of policies and procedures.

Examples of Duties / Knowledge & Skills

This job description is intended to convey information essential to understanding the scope of the position; it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.


Regular and reliable attendance is a requirement of the job.

 
1.  Answers phones and or/assists the public or others which may include taking messages, responding to questions or requests for assistance, screening and referring to sources of information, providing forms and explaining procedures for completion.

2.  Performs a variety of routine clerical support functions related to the activities and operations of the District.

3.  Uses a keyboard to perform simple typing of memos, form letters and other standardized documents or to enter, access and retrieve information from automated systems; operate other standard office machines and equipment.

4.  Receives, opens, sorts, and distributes mail.

5.  Uses personal computer and/or computer terminal for input, verification, and retrieval of information; may generate routine reports.

6.  Process documents or materials including such tasks as sorting, collating, batching, labeling, reproducing, routing, and stocking supplies.

7.  Maintains a variety of computerized and/or manual records and files, logs, and other forms of information; compiles and organizes data; determines document classification; generates routine, statistical, and special reports.

8.  Reviews documents to verify accuracy and completeness; gathers and organizes information from a variety of sources; proofreads or reviews documents to verify accuracy and completeness.

9.  Prepares bills, orders, notes, receipts, permits, licenses; performs basic arithmetic operations; receives fees when the amount is readily obtainable by simple computations, or from fixed schedules; posts data, and keeps records.

10. Provides support services to one or more employees, including such tasks as scheduling appointments and meetings, maintaining calendars and screening mail.

11. Performs difficult to complex issues or problem research, which may involve compilation of information including numerical data. Regularly handles material of a confidential nature.

12. Interprets material received into the work area for priority and program responsibility.

13. Has a high level of contact with District managers/supervisors involving requirements for discretion and ability to answer questions related to the work area.

14. Acts as an advisor to District supervisors or managers regarding District program practices and procedures.

15. Other related duties as assigned by supervisor.

Minimum qualifications & Requirements

Offers of employment are contingent upon successful completion of a background check and a physical to include a drug screen.

The education or experience requirements may be modified or waived at the sole discretion of the Fire Chief. At least one of the education or experience requirements must be met; both requirements cannot be modified or waived. The Sacramento Metro Fire District Board of Directors shall be notified of any such modifications or waivers. 

Age

Must be at least eighteen (18) years of age.

Education and Experience

Education must be obtained through a post secondary institution currently accredited by any accreditation body recognized by either the Counsel for Higher Education Accreditation (CHEA) or the United States Department of Education.

Required:

1.      Possess a high school diploma or equivalent GED certificate.

2.     Two (2) years of experience that would be applicable to the required essential functions of the position.

Desirable:

1.      Bilingual ability.

Knowledge of:

1.    Correct English usage and principles of writing and grammar, including proper report and correspondence format, and correct spelling and proper word usage, punctuation, and sentence structure.

2.    File organization methods and practices.

3.    Modern office methods, practices and procedures including filing and operating office equipment.

Ability to:

1.    Establish and maintain harmonious and effective working relationships with a variety of people that include senior management, employees, outside agencies, and the general public.

2.  Learn the procedures and regulations governing the area of assignment, and the terminology and documents used and apply that knowledge to the specific operations of the office.

3.    Understand and follow oral and written directions.

4.    Effectively communicate orally, accurately receiving and transmitting information.

5.    Proofread written materials to identify errors in punctuation, spelling and grammar.

6.    Perform basic arithmetic computations, compile and calculate statistics within specific guidelines.

7.    Learn to operate and use a variety of office machines and computer hardware related to the assignment.

8.  Establish and maintain accurate manual or computerized records and files; prioritize workload to meet established timelines.

9.  Use designated software programs such as spreadsheets, databases, and word processing and/or specialized records management systems as related to the assignment.

10.   Use of District means of transportation to travel among District facilities may be required for some assignments.

11.   Establish and maintain cooperative relations with the public on situations requiring tact and poise.

Supplemental information

PHYSICAL REQUIREMENTS

Maintain physical ability and stamina to meet position tasks and responsibilities. Physical abilities must commensurate with the essential functions of the position.Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position.

No person shall pose a threat to themselves or to the health and safety of other individuals in the work place, or to the public they serve.

LICENSE

Possession of and ability to maintain a current valid California Driver's License, Class C, is a condition of employment.

Agency

Sacramento Metropolitan Fire District

Address

10545 Armstrong Ave, Suite 200

Mather, California, 95655

Phone

916-859-4533

Website

http://www.metrofire.ca.gov