Administrative Environmental TechnicianPort of Stockton
The Port of Stockton is seeking qualified candidates
($4,403-$5,619 per mo.) Depending on Experience Plus Excellent Benefits
How to Apply: Submit a Port of Stockton application packet which may be obtained at www.portofstockton.com/careers or by contacting Port of Stockton, HR Dept., 2201 W. Washington St., (P.O. Box 2089) Stockton, CA 95201 or email your application packet by clicking the "Apply Now" button
Filing Deadline: June 1, 2018 at 5:00 PM
SUMMARY: Under general supervision, the Environmental Technician provides a variety of routine to complex clerical and technical support for the Port’s environmental compliance function, working closely with and under the guidance of the Port’s department management and/or specialist. Performs related clerical and technical support duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.
- Performs office support activities for the department such as opens, screens, and routes incoming mail; prepares outgoing mail.
- Reviews, tracks, and performs data entry of all incoming correspondence pertaining to environmental programs into spreadsheet databases, while monitoring changing deadlines and observing compliance requirements.
- Assists with permit compliance by organizing the permits by program, monitoring permits for changes, tracking expirations dates, and assisting with permit renewals; assists with processing permit requirement invoices on an annual basis.
- Monitors and tracks specific program testing requirements and corresponding deadlines.
- Coordinates and schedules environmental training (i.e. hazardous material, storm water, and/or tank training) for Port staff, consultants, and tenants.
- Tracks and maintains training records in spreadsheet database; monitors due dates to ensure compliance; maintains training files and organizes correspondence by program.
- Performs general secretarial work; screens and directs calls; takes detailed phone messages; responds to telephone inquiries by providing departmental information. May greet customers and visitors and direct them to appropriate persons.
- Maintains department calendar(s), schedules appointments, and makes arrangements for travel; may also make arrangements for department meetings, trainings, special events, luncheons and dinners.
- Maintains, organizes, and updates current department records and elaborate file systems, which include but is not limited to all environmental program filing and an intricate directory of department contacts.
- Types, proof reads, edits and distributes reports, forms, letters, memoranda, articles and other material from copy of rough drafts as directed; creates presentations for meetings as needed.
- Assists with ordering department-specific office supplies (i.e. special storm water paper) and custom part orders. May assist with requests for proposals and perform research for custom parts as needed.
- Provides excellent customer service; identifies customer needs; searches for, receives and explains information regarding environmental compliance rules, regulations, policies, and procedures. Informs environmental customers of non-compliance and diffuse customer service issues with tact and diplomacy as needed.
- Assists with identifying and complying with new and changing regulations concerning environmental programs and compliance requirements; collaborates and brainstorms with team to assist with developing new operational controls and response procedures, as necessary.
- Assists with the Port’s hazardous waste recordkeeping and reporting functions as well as maintains records of spills and spill response information. Assists with reconciling the environmental clean-up response costs billings.
- Assists with the monitoring of the National Pollutant Discharge Elimination System
- (NPDES) and Storm Water Pollution Prevention Plan (SWPPP) compliance schedules.
- Prepares informational summary report(s) of each program for management’s review as needed; assists with providing input for department budget.
- Assists with various department functions which may involve compliance with applicable federal and state laws. Prepares documents and reports using provided information and templates; performs data input; and adheres to structured timelines to ensure compliance requirements are met.
- Acts as a liaison between environmental management and consultants and Port staff and tenants on a variety of environmental issues.
MINIMUM REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Education and/or Experience: Equivalent to graduation from high school with additional college level coursework. Courses related to biology, ecology, industrial hygiene, industrial resources, chemistry, environmental or related field is highly desirable. In addition to the required education, three (3) years of progressively responsible experience providing technical and administrative support duties. Prior experience in environmental compliance is highly desirable.
Knowledge: Thorough knowledge of administrative procedures and personal computer software programs and capabilities, including MS Word, Excel, PowerPoint or similar programs. General working knowledge of environmental terminology,regulations and compliance requirements. Methods of gathering and organizing data; methods of researching and verifying information and using source materials; record keeping principles and procedures; filing systems; knowledge of modern office procedures, protocol, and etiquette. Knowledge of correct English usage, including grammar, spelling, punctuation and sentence structure; principles of format and composition of letters; basic mathematics. Knowledge of effective travel arrangement procedures. Knowledge of applicable effective safety principles and practices.
Skills and Abilities: Requires excellent PC skills, including the ability to create proof and edit complex documents. Ability to create, establish and maintain elaborate filing systems and respond quickly for needed information. Ability to perform heavy data entry with above average accuracy and attention to detail. Must be able to work effectively with deadlines and prioritize work. Ability to communicate clearly, orally and
in writing. Ability to exercise good judgment and discretion to secure information and resolve routine problems; ability to maintain confidential information; to effectively multi- task, organize and prioritize work; follow oral and written directions. Incumbent must be self-motivated, adaptable, tactful and resourceful. Above average written communication skills to draft and prepare business correspondence and reports. Above average verbal communication skills to explain, direct and gather information. Above average interpersonal skills to establish and maintain effective working relationships
with Port staff, customers, and the public. Above average reading comprehension skills to review environmental correspondence. Ability to type at least 40 words per minute with a high degree of accuracy; word processing to include creating mail merge documents in MS Word. Ability to effectively create, maintain and utilize spreadsheets in MS Excel. Ability to create business presentations in PowerPoint based on management requirements.
Certificates, Licenses, Registrations: Must pass a background investigation and be able to obtain and maintain a Transportation Worker Identification Credential (TWIC) card. Must possess and maintain a valid driver’s license and be insurable under the Port’s liability policy or provide other insurance acceptable to the Port. Must possess a valid (two years old or less) typing certificate for at least 40 net words per minute from a recognized organization.
Equal Opportunity Employer