Research Administrator Post-Award

George Mason University   Fairfax, VA   Full-time     Finance
Posted on September 14, 2023
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Research Administrator Post-Award

The George Mason University College of Science, invites applications for a Research Administrator, Post-Award position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

About the College of Science (COS):

The College of Science is committed to being innovative and forward-thinking. The COS Dean’s Administration office works to provide students with access to a wide variety of programs, resources, and opportunities. The Dean’s Office works closely with COS deans, chairs, and center directors. Additionally, the office also works closely with other University departments like the Provost and Fiscal Services.

The George Mason University College of Science (Mason Science) is committed to advancing access, justice, equity, diversity, and inclusion (AJEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes Anti-Racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation, and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.

About the Position:

The Research Administrator will be responsible for managing post-award activities in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award. Interact regularly with and provide high quality customer service to faculty members conducting sponsored research. The incumbent will ensure adherence to quality standards and all policies and award regulations.

Additional responsibilities include, but are not limited to:

  • Upon award acceptance, define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Set-up award in financial system;
  • Distribute award information to PIs, co-PIs, and relevant staff;
  • Coordinate with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions);
  • Review and reconcile award expenditures and budgets, making adjustments, as necessary;
  • Project and forecast future award expenditures;
  • Manage budget, reporting, and compliance timelines through the lifecycle of the grant or contract;
  • Communicate with PIs on a regular basis regarding budget and expense adjustments and revisions;
  • Complete invoice for sponsor (for certain award types only);
  • Assist PIs with non-financial report submissions, as necessary;
  • Coordinate and submit requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensure all requests are done in compliance with sponsor guidelines and University policies;
  • Facilitate the approval of invoices to pay subcontractors;
  • Review effort reports and manage quarterly effort certification process for assigned units;
  • Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards;
  • Assist in transferring awards out of the university; and
  • Closeout all funded projects consistent with university process and timelines.

Required Qualifications:

  • Ability to review complex financial reports and analysis for senior management and other stakeholders;
  • Demonstrated written and verbal communication skills;
  • Advanced organizational and financial skills;
  • Ability to work collaboratively with a diverse population;
  • Ability to work independently with minimal supervision;
  • Consistently meets deadlines; and
  • Proficient in building financial reports.

Preferred Qualifications:

  • Bachelor degree or equivalent combination of education and experience;
  • Experience in Sponsored Programs Administration or related field preferred;
  • MicroStrategy experience; and
  • Knowledge of Ellucian Banner.

Special Instructions to Applicants

For full consideration, applicants must apply for position number 02585Z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Additional Instructions to Applicants:

Provide a statement detailing how your teaching, service and/or scholarship has supported the success of students from racial, ethnic, and gender backgrounds that are minoritized and marginalized in your academic field; applicants who have not yet had the opportunity for such experience should note how their work will further Mason Science’s commitment to access, justice, equity, diversity, and inclusion (AJEDI).

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.