Executive AssistantFriant Water Authority
The Executive Assistant to the Chief Executive Officer (CEO) of the Friant Water Authority (FWA) provides executive, administrative, and development support to the CEO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the senior management team; in coordination with the Government Affairs and Communications Manager, organizes and coordinates the CEO’s outreach and external relations efforts; and oversees special projects.
- Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. Supports the CEO in his external commitments.
- Plans, coordinates, and ensures that the CEO’s schedule is well‐ organized and prioritized. Manages an extremely busy calendar of appointments, including meeting scheduling with staff, Board members, and external agencies.
- Communicates with the general staff on the CEO’s behalf and coordinates logistics with high‐level meetings both internally and externally.
- Communicates directly and on behalf of the CEO with Board members, senior management team members, and with the offices of the executives of external organizations, including public agencies.
- Manages special activities and projects, which may include coordinating FWA’s annual meetings; FWA Board retreats and dinners; arranging hotel accommodations for visiting Board members if needed; and processing travel reimbursement requests.
- Assists in coordinating the agenda of Board meetings and senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items. Performs other duties as assigned.
Experience and Education
- A minimum of ten years of experience providing administrative support is preferred, with at least five years’ experience as an executive assistant.
- Associate degree or bachelor’s degree is preferred.
- Possession of a valid California Class C Driver License (or the ability to obtain one) is required at the time of appointment.
- Skills and Abilities
- Ability to learn quickly, work well under pressure, meet deadlines, and complete tasks in a timely manner.
- Ability to handle sensitive information with strict confidentiality and maintain a high degree of professionalism.
- Strong interpersonal skills and the ability to build relationships internally and with staff from other agencies.
- Proficiency in Windows and Apple products, including MS Word, EXCEL and PowerPoint; proficiency in Adobe Acrobat; expert in Microsoft Outlook and calendar management.
- Ability to conduct research and present data in a succinct and well‐written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Excellent management, time‐management, and problem‐solving skills.
FWA is an Equal Opportunity Employer. FWA does not discriminate on the basis of race, color, ancestry, national origin, religion, creed, age (over 40), disability, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
FWA is a joint‐powers authority formed in 2004 by a majority of the water agencies who receive water from the Friant Division of the Central Valley Project. Its primary purposes are to operate and maintain the Friant‐Kern Canal and to serve the information and representation needs of its 15 member agencies. Learn more at www.friantwater.org.
The Friant Division of the Central Valley Project delivers water to over one million acres of irrigable farm land on the eastside of the southern San Joaquin Valley from approximately Chowchilla on the north to the Tehachapi Mountains on the south. Friant Water Authority represents the majority of Friant Division water users and maintains and operates the Friant-Kern Canal, which supplies San Joaquin River water stored at Millerton Lake to more than 30 irrigation districts and cities, and to 15,000 family farms.