HR Specialist - 531094 - HYBRID

HR Specialist - 531094 - HYBRID

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

For further information or to apply online visit our website at careers.fiu.edu and reference job opening ID # 531094

Coordinates the HR function within the athletics Department. Provides a full range of human resources functions and provides assistance to facilitate timely and accurate submission of HR related programs to ensure all procedures are met and in compliance with University standards.

• Serves as the point of contact for information regarding student employee, volunteers, interns, temporary employee actions, and any general HR inquiries, and ensures that all pre-employment requirements are met, such as the completion of I-9 paperwork and collection of supporting documents.
• Works with DHR Employee Records for the efficient processing of new hire paperwork and Panther ID provisioning process.
• Manages and maintains fee for service log and weekly payment of fee for service contracts.
• Maintains confidentiality for the department. Treats with utmost confidentiality and sensitivity any matter pertaining to academic and indirectly impacting the University and/or Athletic Department.
• Performs audits to ensure Panthersoft and internal system data integrity. Maintains current information in the staff directory and internal organizational charts. Conducts other assigned audits as assigned.
• Manages back-office personnel activities including preparing Electronic Personnel Requisition Forms (ePRFs) and Electronic Personnel Action Forms (ePAFs) for various appointments. Maintains and follows up on personnel action forms. Reviews for accuracy and completeness prior to routing to the appropriate approver(s).
• Assists departmental leadership with special projects and human resource initiatives, benchmarks other higher education institutions, and organizations and compiles data for review. Supports the planning and logistics of key HR events
• Serves as a backup to the Assistant Director of HR.
• Coordinates and schedules events, meetings and/or trainings, requested and maintains outlook calendar.
• Communicate processes and changes to hiring managers. Correspond with Talent Acquisition Management regarding the processing of new hires and rehires. Coordinate with supervisors and payroll department on hires requiring retroactive payments as required.
• Resolves complex issues and act on behalf of the Assistant Director of HR when appropriate.
• Manages the renewal process of temporary employees so that employees will be in the HR system on a timely basis.
• Reviews, understands and abides by all department procedures.
• Adheres to all State of Florida, University, NCAA, Conference USA and department rules and policies pertaining to the position of HR Specialist. Report any known NCAA violations or concerns to the Director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

• Bachelor's degree and two years of administrative experience to include Human Resources experience.

Advertised Salary:

• $42,000 - $45,000

Pre-employment:

• Criminal Background Check
• Driver's License Check

Other information:

• Ability to work flexible hours as needed.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status